Review each learning team member’s project. Choose, as a team, one of the individual project plans reviewed. Write a paper of no more than 1,100 words on strategies that facilitate influencing power and control for the project proposal chosen. Determine appropriate informal strategies to influence the success of the selected project. Consider the following: • input quality; • output quality; • change management strategies; • scope management strategies Format your paper consistent with APA guidelines. Plan Execution
The introduction plan execution phase is the most crucial stage since it enables the project managers to demonstrate the value of their planning efforts. There are two main steps to the execution phase, and they are connected in such a way that they both result in a successful execution. The performance of the project’s necessary work is the first stage, and monitoring and supervising its performance is the second. The managers continue to work on achieving tangible results throughout this phase (Lutchman, 2016). Without taking a close look at the various tactics employed to manage the performance of the project obligations, the execution phase cannot be finished. In order to guarantee that the plan’s goals are met, tactics employed for project monitoring and control are also of utmost importance. Methods of management These are the techniques used to keep track of all types of resources, including physical, financial, and human resources. Based on the longevity of the reserve, the aforementioned resources are separated into temporary and permanent categories for simple management. Human Resource Administration Both qualified and unqualified employees are included in the human resource pool for the building site. These people can be managed by associating their boss with the mission and goals of the organization (Lutchman, 2016). As a result, they are managed by hiring the necessary quantity, training, rewarding, and evaluating the available staff in accordance with how well they are performing their jobs.
Financial Administration This is the general procedure for managing and keeping track of project results in accordance with the project’s budget, account, financial reports, auditing, and procurement. Financial management is also concerned with internal controls that result in the project’s actual physical performance in accordance with the management of all resources available to produce the desired results. By ensuring that the records are maintained correctly, this should be managed appropriately. Physical Assets These are the only actual resources a company has at its disposal. They include all lands and other resources that can be managed to fulfill the project’s objectives. Since they are largely fixed, they might be categorized as permanent resources for the company. In order to control this and prevent failure and waste, it must be made sure that they are used carefully and effectively. To ensure that the designed construction and the desired size are attained, for instance, land must be used properly. This is because the price of land is so volatile. Work Plan Administration The practice of managing the work that must be completed in accordance with the timetable is known as work plan management. The project’s deliverables are used as the yardstick for success in this category. The management should create a plan that guarantees the firm completes the deliverables on schedule and with the highest level of quality. Quality Control Measures The daily assessment of the project’s development gives assurance that, when finished, it will meet all pertinent and necessary quality criteria (Lutchman, 2016). A staff member from Quality Management will be present during the project’s execution to guarantee that the required level of quality is met. From the commencement of the project to the time it is finished, they will offer quality guidelines. To ensure that when they report an issue to the project managers and they do not take action, they have a higher authority so that they can give the problem the proper attention, and they have an independent reporting chain that is external to the project. This guarantees balance and the management of the project. Communications Techniques This is one of the most crucial instruments that might affect the project’s success or failure. The majority of the time, there are numerous stakeholders that must be informed of the project’s development from the beginning to the end. Unfortunately, the majority of these stakeholders are dispersed throughout the country, and they all have various expectations for the project. Therefore, it is crucial that management holds meetings and has readily available for the shareholders comprehensive records of the project’s development (Lutchman, 2016). Minutes from meetings, a summary, and other forms of communication are necessary. In order to prevent anything from coming as a surprise to the customers, this should be mentioned as frequently as possible. The project managers must also be able to communicate effectively with everyone engaged on a daily basis to ensure that work is progressing correctly and toward the necessary objectives. Strategies for document management As the project moves on, documentation strategies are techniques utilized to retain and manage the pertinent papers and records. Because electronic techniques are sanded, it is simple to get any needed document at any moment, making them the most popular and efficient methods. To ensure accuracy and openness, the documentation for project records must be maintained in duplicate and by separate individuals.
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Strategies for Managing Change Requests This is a deviation from the initial strategy and can be needed to accommodate unforeseen changes. The kind of materials chosen for particular components of the project may also alter. To be as transparent as possible, the request must be official and written down. The written request must be able to explain the justifications for the change and the anticipated additional cost because a change involves an additional expense. Provisional Plan Managers will create an emergency plan to address hazards as they arise in the future (Lutchman, 2016). Because it is dependent on the presumptions established and potential market changes, it must be prepared in the early stages of planning. The plan must be more precise than the strategic plan and offer an alternative to assure project success in spite of shifting economic conditions. Techniques for Monitoring the Project The project managers employ these techniques to monitor and regulate the project’s results in accordance with its goals. They are designed to maintain the project’s direction and guarantee that the bulk of the work is completed (Snyder, 2013). Based on the timetable, the project managers must be able to assess the resources that have been used, the quantity of work completed, and what is left to perform. Additionally, they can use the work breakdown structure to track the project’s development. Schedule The schedule is a tool that aids project managers in tracking the amount of work that is completed daily in proportion to the total amount of work. Monitoring the quantity of work completed each week is a good way to keep the timetable under control. To view the project’s milestone, the work should be presented as tables, graphs, and other types of charts. Budget The S curve, which depicts the discrepancy between the budget, actual spending, and expected spending, should be used to track this. This ought to be able to demonstrate if the budgeted sum for the project will be sufficient to finish it or whether it will be higher than anticipated. Despite being a good curve, it does not provide the reasons why the project’s budget was low or exceeded. Using Earned Value Analysis (EVA), we may determine whether we are obtaining the best value for our money based on the scheduling and budget results. This can assess how the project is coming along with regard to the budget and determine whether it is on schedule or not. Important Path The critical path is an alternate strategy for completing the planned job faster than the original plan calls for. As they work to complete the project by the deadline set forth, management can spot this (Snyder, 2013). It enables managers to prioritize and optimize tasks that may be keeping the team from meeting deadlines and accomplishing set objectives. Service Level There are several ways to implement resource leveling strategies, including making use of any available slack, smoothing, and delaying the project’s completion date. These are the techniques that are employed to prevent resource overallocation and minimize delays. The basic goal is to make sure that the project’s more resource-intensive components get what they need, while the less labor-intensive ones get less time and money. Revision Request A documented request for a change in the plan is made in this document. The goal of developing this document is to ensure that the project receives the necessary changes. To ensure that the project will achieve its maximum goal at the designated time, something must be ready when the need arises. The need for this document is that it be officially written, clearly define the change’s scope, and assess if it can be implemented. Sight Creep This issue may result from a project scope that has not been appropriately defined. This may result in a project falling short of the demand and the budgeted results (Snyder, 2013). The project managers must be very adaptable in order to take into account the suggested alterations. They should also be very careful to make sure that any adjustments that are proposed fit into the budget and timetable. Conclusion Performing the necessary tasks and monitoring the tasks are the two primary steps of the project execution phase. Resources, including human, financial, and physical ones, must be managed at the performance stage. The monitoring stage entails each step taken to manage and regulate the project’s outcome in accordance with the budget and schedule.
References: 2016; Lutchman, C. Project management, first edition. CRC Press, Boca Raton, Florida. C. Snyder (2013) a book of forms for project managers, first edition Wiley, Hoboken, N.J.