determine project and develop deliverables, project stakeholders, identify personal responsibilities and reporting requirements., relationship of project to other projects, systems, business operations, strategic aims of organisation, and external legislative requirements and resources and access to resources.

/in /by
Details of Assessment
Term and Year Term 2 2016 Time allowed  N/A
Assessment No 1 Assessment Weighting  
Assessment Type Define Project and Develop Plan (Project)
Due Date    Class Room  
Student Name:
Student ID No:
Date:
Qualification : BSB40215 Certificate IV in Business
Unit Code: BSBPMG522
Unit Title: Undertake project work
Assessor’s Name  
Assessment Outcome
Results          Satisfactory                          Not Satisfactory Marks  

Student Feedback: ___________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Student Declaration: I declare that this work has been completed by me honestly and with integrity and that I have been assessed in a fair and flexible manner. I understand that the Institute’s Student Assessment, Reassessment and Repeating Units of Competency Guidelines apply to these assessment tasks.Name: ____________________________________________

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Signature: _________________________________________

Date: ____/_____/_____

 Assessor Declaration:  I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback.Name: _________________________________

Signature: ______________________________

Date: ____/_____/_____

Student did not attend the feedback session.

.

 

 

 

 

 

Assessment/evidence gathering conditions
Each assessment component is recorded as either Satisfactory (S) or Not Satisfactory (NS). A student can only achieve competence when all assessment components listed under Purpose of the assessment section are Satisfactory. Your trainer will give you feedback after the completion of each assessment. A student who is assessed as NS (Not Satisfactory) is eligible for re-assessment.
Resources required for this Assessment
  • All documents must be created using Microsoft Office suites i.e., MS Word, Excel, PowerPoint
  • Upon completion, submit the assessment printed copy to your trainer along with assessment coversheet.
  • Refer the notes on eLearning to answer the tasks
  • Any additional material will be provided by Trainer
Instructions for Students
Please read the following instructions carefully·         This assessment is to be completed according to the instructions given by your assessor.

·         Students are allowed to take this assessment home.

·         Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within 2 weeks of the assessment due date.

·         Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.

·         If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.

·         Please refer to the College re-assessment and re-enrolment policy for more information.

 

This form is to be completed by the assessor and used a final record of student competency.All student submissions including any associated checklists (outlined below) are to be attached to this cover sheet before placing on the students file.Student results are not to be entered onto the Student Database unless all relevant paperwork is completed and attached to this form.

 

Administrative use only

Entered onto Student Management Database q________________Date Initials

 

 

 

 

 

 

 

 

 

Assessment 1

(Define project and develop plan)

Submission details

Students Name
Student ID
Group
Assessor’s Name
Assessment Date/s

The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.Submit this document with any required evidence attached. See specifications below for details.

Performance objective

Candidates will demonstrate knowledge and skills required to define projects and develop project plans.

Assessment description

Using the workplace scenario information provided, you will determine the scope of a project and develop a portfolio of publish planning documentation to discuss with your Operations General Manager (the assessor). You will then negotiate aspects of the project with your assigned project team. Finally, you will submit final planning documentation for approval.

Procedure

  1. Review the simulated business documentation, “Dinner party Project
  2. Review the scenario information provided.
  3. Receive details from Operations General Manager (the assessor) of your project team, cost, skills, and suggested project deliverables and timeframes.
  4. Ask for feedback from your Operations General Manager (the assessor) on your publishs and ensure understanding of any additional project issues or changes to project parameters.
  5. Meet with your project team to:
    1. negotiate roles and responsibilities
    2. Agree on documents for approval by Operations General Manager (the assessor):
    3. Incorporate Operations General Manager (the assessor) feedback into planning project:

Note:The meetingwill be observed by your assessor. Follow your communication plan or agree to a time and date.

When meeting with your team, be:

  1. professional
  2. accommodating and conscious of varying skill levels, interests, backgrounds
  • submit documentation as per specifications below.

Specifications

Your assessor will be looking for:

  • communication and negotiation skills to work with team members and other stakeholders to maintain project schedules
  • literacy skills to read, write and review a range of documentation
  • planning and organising skills to develop project plans
  • numeracy skills to analyse data and to compare timelines and implementation costs against budgets
  • culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities
  • knowledge of relevant legislation from all levels of government that may affect aspects of business operations, such as:
    • anti-discrimination legislation
    • ethical principles
    • codes of practice
    • privacy laws
    • environmental issues
    • WHS
  • knowledge of organisational structure and chains of authority and communication within the organisation
  • knowledge of how the project relates to the organisation’s overall mission, goals, objectives and operations.

 

Candidate:  I declare that this work has been completed by me honestly and with integrity and that I have been assessed in a fair and flexible manner. I understand that the Institute’s Student Assessment, Reassessment and Repeating Units of Competency Guidelines apply to these assessment tasks. Signature: ___________________

 

Date: ____/_____/_____

 

Dinner Party Project

Scenario

You and your business partner own a catering company. You have been employed by Peter, Managing Director of ABC IT and Electronics PTY.LTD to cater formal dinner party as an appreciation to all the employees for their contribution. You will cater for 30 people at Peter’s home at 7 pm,4 weeks from today.

You will be cooking a decorative 8 course meal including appetizers and anappetite refresher between entree and dessert. There will be a cheese course and fine wines will be chosen to match each course. Peter also indicated that there will be 5 employees who ae vegetarian. Your budget will be $ 15,000.

You will be responsible for the complete event including food, drink, wait staff and entertainment. You may even require to hire some table ware and accessories to make the occasion really special.

In this even you will work with a group member and discuss and come to an agreement who will act as the Project Manager.

Using the appropriate appendix and project management tool, develop your project plan below:

 

  1. Develop the Scope plan. Include the following.
  • appropriate initiation and scope documents for discussion
  • determine project and develop deliverables, project stakeholders, identify personal responsibilities and reporting requirements., relationship of project to other projects, systems, business operations, strategic aims of organisation, and external legislative requirements and resources and access to resources.                                                            10 Marks

Document your findings in Appendix 1

Appendix 1: Scope Plan

Project Name Project No: Project Manager Start date
Project Background: Problem/opportunity Whythe project is being undertaken 

 

 

 
Project objectives What are the measureable outcomes decided at the beginning of the project which are reviewed at the end of the project in order to see if they were achieved or not? 

 

 
Project deliverables A demonstrable result which is required to be produced by the project 

 

 

 
In Scope What are the work that needs to be executed to deliver a product, service or even a result? 

 

 
Out of Scope Outline the work that are not to be executed to deliver a product, service or even a result 

 

 
Project constraints What are the limiting factor that affects the project(issues related to the project/project parameters should be discussed/ clarified from the delegating authority) 

 
Assumptions <A factor in the planning process that is considered to be true even though it cannot be verified> 

 

 
Proposed high-level project timeline Phase Dates Notes
Stage NamePlanning and Supervision

 

 <DD/MM/YYYY>
Planning

 
Coordination

 
Menu

 
Proposed high-level budget (costs  and human resources)  

 

 

 
Contract declaration The names of those authorised to initiate contract work, sign contracts and completion acceptances. Variations and penalties may apply equally to the client and service provider 
Stakeholders Stakeholders are any individuals, group or organisations that have interest or are affected by the project. Suggested answers: 

 
Prepared by: Date: Approved by: Date

 

  1. Develop your project plan and document the schedule in Appendix 2
    Please include the following:

    1. work breakdown structure: stages of development or of task completion (Design, Develop, Implement, Evaluate); opportunities for (peer and stakeholder) review and feedback; coordination of roles and sharing of responsibility for deliverables; dependencies
    2. timelines
    3. development of communication and stakeholder management plans for discussion.
    4. roles and responsibilities for each team member
    5. resourcing requirements.                                                                                          10 Marks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 2 – Develop the Project Plan

Schedule

 

Task No Phases/ Task / Milestones( “How we are doing”) Duration Start  Date (based on elapsed) Finish Date (based on elapsed) Sequence/predecessors Resources
Provide a clear description of the stages, milestone or task to be assumed <DD/MM/YY> <DD/MM/YY> Outline the task No of the task prior this one Outline Human resource required and other resources 
Person who is responsible for the task

 

Your staff members
 
 
 
 
 
 
 
 

 

  1. Develop a risk management plan for your project and document in Appendix 3.                                                                                                  10 Marks

Include consideration of WHS risk management. Identify, assess and suggest treatment of at least three additional risks, including financial risk and document any clarification from delegating authority on these issues that may impact on the project and its parameters.

Record risks on a risk register and complete a risk assessment document for each risk.

Ensure to outline the legislative and regulatory context in relation to project work, including work health and safety (WHS) requirements.

 

 

Note: You may use software tools or use or adapt the templates provided.

 

Risk Register

 

 

Appendix 3

Risk No Risk Description Risk Priority Risk Mitigation Strategy
Suggested: 

 

 

 Describe of the uncertain event, thiscouldcontain a work health and safety risk 

 

 

 

 Rate the likelihood and consequence State description of resolution techniques – transfer, avoid, accept or mitigate the negative risks  and enhance, share, accept – positive risks
.  

 

 

 

 

  
 

 

 

 

 

  

 

  1. Develop a budget for the project and record the plan in Appendix 4

In consultation with your project team, complete financial record-keeping for the project:

  1. compare budgeted spend with actual
  2. produce a budget variation report.

                                                                                                                                                                                                                                                                                  10 Marks

Appendix 4: Project Budget

Category Item Quantity/ number of hours Cost per item or per hour Total cost
 

 
 

 
 

 
 

 
Total:

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